Terms and Conditions
The fee for each event will include one delegate place at the conference, refreshments, lunch (offered on whole conference days only) and any relevant documentation. No delegate will be able to gain admittance to the conference unless payment of the fee has been received. Delegates are required to pay any VAT or other indirect tax which is applicable to the country that the conference is being held in.
Earlier registration is encouraged through the use of a tiered fee schedule which increases as an event comes closer. If registration rates are not paid in full before the next rate increase date a fee increase to the next tier will be applied and you will be invoiced for this increased amount.
Within 48 hours of receipt of your registration and payment, you should be issued with a confirmation email. If you do not receive an email within this time frame, please contact the registration office.
Non-paying delegates are those delegates who are nominated by sponsors, or are invited speakers or media persons or other persons identified by Africa Events Ltd at its discretion.
The AFSIC Event and Meeting App opens 28 days prior to AFSIC. Cancellations of delegate places and meeting spaces received by the registration office prior to 28 days before the commencement of the conference will be subject to a cancellation fee of 10% of the applicable registration fee. Cancellations received between 28 days and 7 days before the commencement of the conference will attract a cancellation fee of 50%. Cancellations received less than 7 days before the commencement of the conference will attract a cancellation fee of 100%.
Cancellations of optional extra functions received by the registration office prior to 28 days before the commencement of the conference will be subject to a cancellation fee of 10% of the applicable registration fee. Cancellations received between 28 days and 7 days before the commencement of the conference will attract a cancellation fee of 50%. Cancellations received less than 7 days before the commencement of the conference will attract a cancellation fee of 100%.
Visas and Travel
It is the sole responsibility of delegates to ensure that they understand any visa requirements for entering the country where the conference is being held. Failure to be granted a visa does not constitute a valid reason for cancelling a delegate ticket without the normal cancellation fees being applied.
Delegates are responsible for their own travel and accommodation arrangements and costs.
Substitutions may be made, in advance or at the event with proper documentation at the sole discretion of Africa Events Limited. Proper documentation consists of a letter on company stationery displaying the name of the original delegate and the person who will be attending in his or her place.
Suitcasing is the practice of actively soliciting attendees of a tradeshow or an event for business onsite without being a sponsor or exhibitor for instance by handling out flyers in hallways, leaving printed material on tables. For the benefit of delegates and the exhibitors supporting the event the only legitimate space to undertake soliciting for business is within an exhibition space. Attendees observed undertaking suitcasing will be removed from the event with no recourse.
A comprehensive Event and Meeting App is provided for the use of Delegates. This allows delegates to communicate with each other during the event. It is prohibited to data scrape from the App. Data scraping is a technique in which a computer programme extracts data from human-readable output coming from another programme.
In certain circumstances it may be necessary for Africa Events Ltd in its sole discretion to alter the content, venue, themes, programme, speakers, moderators or timing of an Event. You acknowledge and agree that Africa Events Limited reserves the right to change any and all aspects of the event at any time including the programme, venue and time.
By registering as a delegate you agree that you will not solicit delegates for a future conference during this event.
By registering as a delegate, attendees acknowledge and consent to their name, job title, company name and photograph, film or recording being published on the Africa Events Limited affiliated websites, related promotional material in perpetuity and on the AFSIC Event and Meeting App without further approval from you or payment to you. Personal data supplied is subject to relevant Data Protection legislation and other applicable data protection laws. The information supplied by you may be used for direct marketing purposes.
Views expressed by speakers are their own. Africa Events Ltd cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to delegates.
It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at the conference. Africa Events Ltd cannot be held liable for any loss, liability or damage to personal property or health.
If the conference is cancelled for any reason, except in the case of a force majeure (including but not limited to any act of terrorism, war, riot, civil commotion, compliance with any law or governmental order, fire, flood, inaccessibility to venue, storm or adverse weather strikes, lock-outs or other industrial disputes, delay in transit, power failure, postal delay), a full refund will be made.
Delegates are responsible for ensuring that any food or drink eaten or drunk at the venue complies with any personal dietary restriction, food intolerance or food allergy that they may have. Any food provided for delegates is prepared by the hotel or conference venue, and not by Africa Events Limited. In the event of any uncertainty delegates must request further information from the hotel venue as to ingredients or other dietary concerns.
You agree not to sell, trade or share your code or badge without prior approval from Africa Events Limited.
Africa Events Ltd shall not be liable to you for any direct, indirect or consequential losses or damages (including but not limited to loss of profits) whether arising in connection with this Agreement, even if you have been advised of the possibility of such loss or damage.