Terms and Conditions
Our Covid Guarantee
Book with Confidence – We expect to hold a physical event in October 2021 however we are also planning to hold a wholly virtual event, or a combination physical/virtual event. In the event that we are unable to hold a physical event in October 2021 or that you are unable to attend due to ongoing travel restrictions, illness, or any covid related issues, delegates who have bought tickets for AFSIC 2021 will be able to roll these tickets over to our AFSIC 2022 event at no charge or gain access to our virtual conference – the choice will be yours. Notice of your intention to roll over your tickets must be given in writing to firstname.lastname@example.org at any time prior to the start of the conference.
Each delegate ticket includes one delegate place at the conference, refreshments, lunch (offered on whole conference days only) and any relevant documentation. No delegate will be able to gain admittance to the conference unless payment of the fee has been received. Delegates are required to pay any VAT or other indirect tax which is applicable to the country that the conference is being held in.
Earlier registration is encouraged through the use of a tiered fee schedule which increases as an event comes closer. If registration rates are not paid in full before the next rate increase date, a fee increase to the next tier will be applied and you will be invoiced for this increased amount.
Within 48 hours of receipt of your registration and payment, you should be issued with a confirmation email. If you do not receive an email within this time frame, please contact the registration office.
Non-paying delegates are those delegates who are nominated by sponsors, are invited speakers, media persons or other persons identified by Africa Events Limited at its discretion.
Our Covid Guarantee – Book with Confidence – In the event that we are unable to hold a physical event in 2021 or that you are unable to attend due to travel restrictions, illness, or any covid related issues, delegates who have bought tickets for AFSIC 2021 will be able to roll these tickets over to our AFSIC 2022 event at no charge. Notice of your intention to roll over your tickets must be given in writing to email@example.com at any time prior to the start of the conference.
The AFSIC Event and Meeting App opens 28 days prior to AFSIC. Cancellations of delegate places and meeting spaces received by the registration office prior to 28 days before the commencement of the conference will be subject to a cancellation fee of 15% of the applicable registration fee. Cancellations received 28 days or less before the commencement of the conference will attract a cancellation fee of 100%. Complimentary and roll over tickets are non-refundable.
Cancellations of optional extra functions received by the registration office prior to 28 days before the commencement of the conference will be subject to a cancellation fee of 15% of the applicable registration fee. Cancellations received 28 days or less before the commencement of the conference will attract a cancellation fee of 100%.
Visas and Travel
It is the sole responsibility of delegates to ensure that they understand any visa requirements for entering the country where the conference is being held. Failure to be granted a visa does not constitute a valid reason for cancelling a delegate ticket without the normal cancellation fees being applied.
Delegates are responsible for their own travel and accommodation arrangements and costs.
Substitutions may be made, in advance or at the event, with proper documentation at the sole discretion of Africa Events Limited. Proper documentation consists of a letter on company stationery displaying the name of the original delegate and the person who will be attending in his or her place.
Suitcasing is the practice of actively soliciting attendees of a tradeshow or an event for business onsite without being a sponsor or exhibitor, for instance by handing out flyers in hallways or leaving printed material on tables. For the benefit of delegates and the exhibitors supporting the event, the only legitimate space to undertake soliciting for business is within an exhibition space. Attendees observed undertaking suitcasing will be removed from the event with no recourse.
A comprehensive Event and Meeting app is provided for the use of Delegates. This allows delegates to communicate with each other during the event. It is prohibited to data scrape from the app. Data scraping is a technique in which a computer programme or human extracts data from the app.
In certain circumstances it may be necessary for Africa Events Limited in its sole discretion to alter the content, venue, themes, programme, speakers, moderators or timing of an event. You acknowledge and agree that Africa Events Limited reserves the right to change any and all aspects of the event at any time including the programme, venue and time.
By registering as a delegate you agree that you will not solicit delegates for a future conference during this event.
By registering as a delegate or speaker, attendees acknowledge and consent to their name, job description, company details and any photograph, film or recording being published on Africa Events Limited websites, portals and dashboards whether directly owned or affiliated, as well as related promotional material in perpetuity as well as on the AFSIC Event and Meeting App without further approval or compensation. Personal data supplied is subject to relevant data protection legislation and other applicable data protection laws. The information supplied by attendees may be used for direct marketing purposes.
Views expressed by speakers are their own. Africa Events Limited cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to delegates.
It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at the conference which should cover the delegate’s inability to attend due to illness, or the potential of cancellation because of an act of Force Majeure.
Limitation of Liability
To the fullest extent permitted by the applicable law, Africa Events excludes: all liability for loss, injury, disease or damage to persons or property at the Event; all indemnities, warranties, representations (whether express or implied); and any actual or alleged indirect loss or consequential loss, any loss of profits, anticipated profits, savings, loss of business revenue, loss of business, loss of opportunity, loss of goodwill, or any other type of economic loss, suffered by you howsoever arising. If Africa Events Limited is liable to you for any reason, Africa Events Limited’s total liability to you in relation to the Event (whether under these terms or conditions or otherwise) is limited to the amount of your fees received by Africa Events Limited.
It is entirely the attendees responsibility to observe all health and safety requirements and instructions that you may be given in relation to the event. To the extent permitted by applicable law, Africa Events (as well as any employees or other representatives of the same) excludes all liability for any loss, injury, disease or damage whatsoever that you may suffer in connection with or arising from your participation in any activities offered as part of the programme (including, without limitation, any activities held outside of, or incidentally to, the main Event that you are attending) whether direct, indirect, consequential, special, incidental or punitive loss, injury or damage (including, without limitation, injury or disease to persons, property damage, theft, loss of profits, loss of business, loss of opportunity, loss of goodwill, loss or corruption of data or any other type of economic loss, injury or damage) or otherwise.
If the conference is cancelled or postponed for any reason except in the case of a force majeure (including but not limited to any act of terrorism, war, riot, civil commotion, compliance with any law or governmental order, fire, flood, death of the monarch, inaccessibility to venue, storm or adverse weather strikes, lock-outs or other industrial disputes, disease, medical epidemics or outbreaks, delay in transit, power failure, postal delay), a full refund will be made.
Delegates are responsible for ensuring that any food or drink consumed at the venue complies with any personal dietary restriction, food intolerance or food allergy that they may have. Any food provided for delegates is prepared by the hotel or conference venue, and not by Africa Events Limited. In the event of any uncertainty delegates must request further information from the hotel venue as to ingredients or other dietary concerns.
You agree not to sell, trade or share your code or badge without prior written approval from Africa Events Limited.
Africa Events Limited shall not be liable to you for any direct, indirect or consequential losses or damages (including but not limited to loss of profits) whether arising in connection with this Agreement, even if you have been advised of the possibility of such loss or damage.
In the event of a dispute the Parties will act in good faith to resolve such dispute and if necessary this agreement will be governed by and construed in accordance with the laws of Jersey, Channel Islands.